SUMMIT #8 - Where and How ?
Maud
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Dear all,
With the summer break time is flying by, and we already need to discuss the next Summit.
Summit #7 : feedbacks and inputs
It's first the opportunity to share with you the results of the survey of Summit #7.
To make a long story short (thanks for all your great feedbacks) :
- the last summit has been quite well appreciated, and the idea to make it in a remote area is to keep.
- A lot of people shared the feeling that it is too much content in too short a time, but people are rather suggesting to make it a bit longer than to try to cut some type of sessions or content.
- it would allow more "open time" to relax and connect and discover the place, more time to learn form each other, and more time to work in good conditions
You will also find in the document a FAQ session where we (I) tried to answer your questions.
Please don't hesitate to comment on the findings of the survey, either in this discussion or in the google doc.
Organizing next summit
The first idea was to do it in Marocco, and indeed we were all quite enthusiastic about it. But some concern has been raised, rightfully, concerning the ecologic impact of all the community taking a plane to go there. Not really consistent with our values, and quite bad in term of image just after COP21!
So first question : where else to you suggest to organize our december summit? Who would be happy to host it ?
second question : do you agree to make it longer, for example going from 3 core days to 5 core days? or do you have other suggestions about this ?
Thank you for taking time to discuss and aswer this! Summits are really important times for our community, so it's worth taking a few minutes to think about it and share your ideas, needs, suggestions :-)
Maud for the Summit team
Antonin Léonard Sun 13 Sep 2015 2:35PM
+1 on moving Summits to End of February / End of August
It makes a lot of sense for the reasons aforementioned and June is very (too?) close to OuiShare Fest.
I won't be able to make it on Dec 11-18 but not big deal if we stick to that decision .
Juho Makkonen Sun 13 Sep 2015 4:40PM
I also really like the idea of moving Summits to February & August, and then having two bigger events in May & November. I've always felt that the summer Summit is a bit too close to the Fest. I might be able to make it in December, but February is easier for me.
Eugenio Battaglia Mon 14 Sep 2015 7:04AM
My thoughts:
Agree on moving the summit period as @daviddebelleville mentioned.
Agree on extending the core days to 5. The work is growing and our issues need more than 3 tight days.
About the next location I like:
- Espacio Convento as mentioned by @albertcanigueral
- or Greece as it's better for the weather.
- Alternatively South of France seems a good option either @marieannebernascon @claudinerevol1 (?)
Joachim Lohkamp Mon 14 Sep 2015 9:40AM
+1 for Zaragoza
+1 for alternative dates for summits
Francesca Mon 14 Sep 2015 10:21AM
Ok guys, so it seems like there is a decent amount of consensus on the topics.
Do we have concrete feasible proposal from anyone yet in terms location which we could make a decision on (I mean adding a decision here on loomio)? Or do the people working on potential options need more time / information ?
As the date seems to be the most urgent point, @maud let's pick one that we can propose for discussion?
Francesca
Sent from mobile
David De Belleville Mon 14 Sep 2015 2:09PM
News from Lisbon :
Hi David,
It's great to have news from you, and i'm very glad that you decided to return to Lisbon.
Like Stefano told you, we are opening a new house really close by the other one.
We have availability for that period for both houses:
- Lost Lisbon (Cais do Sodre) - 12 rooms (twins, doubles and triples) - have the capacity for 30 people
- Lost Lisbon (Chiado) - 11 rooms (twins and doubles) - have the capacity for 22 people
The price for each room is 50€/night.
Have a great day,
João Pedro Barros
Thanks Joao for your fast reply,
I've done my math :
50x7x(12+11)= 8050 EUR total
which means 8050/55= 146 EUR per person (if full capacity).
Unfortunately this is significantly above what our volunteer members can afford. our internal survey on the topic shows a median max budget of 100 EUR per person per week.
So, unless we find a sponsor (very unlikely given the short deadline) I'm afraid it's going to be difficult in comparison with other options.
Let me know if you have a creative idea about how to make it happen, while I do the same on my end.
Muito obrigado, até,
David
Note that the median budget of EUR100 is an invention of mine ;)
David De Belleville Wed 16 Sep 2015 2:38PM
new news from Lisbon,
We can have the entire Lost Lisbon flat (30 ppl) for EUR3000 for a week. We could host our sessions & cook our meals there for all 50 participants. The remaining 20 connectors would have to stay at guesthouses/hotels/airbnb in the vicinity.
I think this is a very serious option. check out the place : http://www.lostlisbon.pt/rental/lisbon-guesthouse/
@albertcanigueral what is the status on Zaragoza accommodation?
Bezdomny Mon 14 Sep 2015 9:07PM
@daviddebelleville @eugeniobattaglia1 For Greece, I think next year would be best. The island I mentioned is not as beautiful in the winter... But we'll see what happens next year...
Regarding the date change: Remember that in July and August airfare hits a peak for flights going from North to Southern Europe, but the opposite is usually still affordable. June and September are already reasonable again, and the winter is the best for air travel prices.
Maud Tue 15 Sep 2015 9:34AM
I agree it's a good idea to spread our meeting times through the year; not sure though concerning end of August time, start of september or end of july would work better for me most of the time I think.
Should we post 2 propositions? One with changing the rythm of OuiShare meetings, and the other one with dates for february (What about the first week of February ?)
Benjamin Tincq · Sun 13 Sep 2015 11:08AM
Personally I will be off for 2 months of vacation (I've almost not taken any in the last 3 years) in January and February, so I would rather keep the Summit in december :)
From the 13th I would be able to join, before will be impossible for me because of the COP21.
In any case, I would either go south (Spain, Italy, Greece, Corsica, southern France?) or in the Alps to combine it with skiing, but it would then get much more expensive!