Loomio
December 29th, 2018 06:06

Door Access

cstewart000
cstewart000 Public Seen by 165

As we grow in member numbers controlling access to hackland is becoming more difficult.. We dont really think that there are significant issues of avoiding membership but at the moment it is very difficult to track who is paid up and who should have access.

A few members not paying their fees is the difference between not making rent and being able to buy new tools and consumables to keep the space well stocked and attract new members.

Also, as the system in place is very low security, there may be some concern about leaving high value assets in the space (tools on loan). Hackland rely's on members to share tools to offer a wide range of equiptment. We want to encourage members to loan tools for long durations.

To remove the burden of chasing members to pay fees and to know who is accessing the space should any problems arise, an RFID door access has been proposed. The system is to be linked back to a service that scrapes the HL bank acount to check if members are paid up.

Currently we have a system proposed that will cost $300 dollars for hardware. Propose to use current surplus to cover this amount.

Detailed discussion of the system and implementation is available at #door on slack should you be interested.

R B

R B December 29th, 2018 06:34

Sounds good to me - not sure about rfid as it's kinda hackable. Could have a system where a new code is sent out each month if members are paid up to avoid any issues where the door doesn't have internet/bank access.

cstewart000

cstewart000 started a proposal December 29th, 2018 20:39

Pay for door hardware from HL funds $300 Closed 11:01pm - Thursday 3 Jan 2019

Agreeing means that you vote to pay for door access hardware using Hacklands surplus.

Results
Block - 6
Disagree - 0
Abstain - 1
Agree - 0
7 people have voted (0%)
cstewart000

cstewart000
Agree
December 29th, 2018 20:39

cstewart000

cstewart000 December 29th, 2018 20:47

Agree. it is hackable, but less so then the current system. I think that the security level is appropriate. Fingerprint scanners have also been proposed.

cstewart000

cstewart000 December 29th, 2018 20:54

Apart from control of membership, the second aim is to know who comes in and out of the space in the event that things go missing or come in to the space. We have had a few instances of tools being borrowed for extended periods of time (this is usually ok, but we would like to know who to follow up with). Lately, we have had a few instances of dumping of rubbish/large items in the space. The other point is when the spaces is left super messy - we can have a quiet word.

A

Anonymous
Agree
December 29th, 2018 21:33

I'd prefer if we build it using stuff already available or ask for donations. But also I'm happy people are helping and keen to get things running. We don't have much funds though

A

Anonymous
Agree
December 29th, 2018 23:39

A

Anonymous
Agree
December 31st, 2018 07:21

I suspect most people will go in and out when the door(s) are open so tracking may not be very effective, but will be more secure than current method.

A

Anonymous
Agree
December 31st, 2018 17:14

A

Anonymous
Disagree
January 1st, 2019 06:28

I am all for the proposal on slack (spending $300 for two magnetic door locks and some extra bits to make it safe in case of power outage). But I think we should hold our loomio discussion to higher standards: Asking for $300 for something only explained by a chat log stored on a different medium is not a good starting point for an efficient discussion. Generous application of copy paste is advised.

A

Anonymous
Agree
January 2nd, 2019 21:01

Yeah for testing out a new system! Thanks for all the research about potential setup. I am also looking forward to using a single object to access both spaces :) magnetic locks can be fiddly : has anyone already tested or being given direct feedback on the stuff that will be bought?

cstewart000

cstewart000 January 2nd, 2019 21:32

The locks are to be installed by someone who knows what they are doing. We will keep the system as it is untill the new system has been proven to work.

Jorån Kikke

Jorån Kikke February 13th, 2019 04:29

I think we should change the door code in the mean time

Mr CK

Mr CK February 13th, 2019 07:57

i agree. cheers CK

Jorån Kikke

Jorån Kikke started a proposal February 19th, 2019 01:32

Changing the door code Closed 2:02pm - Tuesday 26 Feb 2019

We've had a bunch of weirdness with the door and a lot of non members who just know some friend opening the space up

I suggest we make sure everyone is on slack - check who's actually paying to be a member and issue a new door code

Results
Block - 11
Disagree - 0
Abstain - 0
Agree - 0
11 people have voted (0%)
R

robert
Agree
February 19th, 2019 01:44

Jorån Kikke

Jorån Kikke
Agree
February 19th, 2019 02:07

Jonathon Shields

Jonathon Shields
Agree
February 19th, 2019 02:18

Agree. Also make sure people know how to open and lock up. People should actively be thinking about if they are the last one when they leave. And locking up if they are.

Courtenay Gasking

Courtenay Gasking
Agree
February 19th, 2019 02:44

change it monthly (if we remember)

Jan Huwald

Jan Huwald
Agree
February 19th, 2019 02:46

Jan Huwald

Jan Huwald
Agree
February 19th, 2019 02:47

Rylan Baird

Rylan Baird
Agree
February 19th, 2019 03:44

Given the lack of locking I think it's crucial we change something.

Steve Hind

Steve Hind
Agree
February 19th, 2019 05:40

Sounds good, I'd be happy to chip in and also help out where I can. I think a door locking system that requires each person to scan/swipe/input password each time they enter would be good. This way, the door cannot just be left unlocked for non-members to waltz in (obv we can prop the door open and have the roller door open for events and open evenings)

R B

R B
Agree
February 19th, 2019 08:47

Simon

Simon
Agree
February 19th, 2019 18:19

baptiste

baptiste
Agree
February 19th, 2019 19:25

Robbie Cameron

Robbie Cameron
Agree
February 19th, 2019 19:50