Loomio
Tue 10 Sep 2019 11:24AM

Newcastle CoTech Gathering

C Code-Operative Public Seen by 85

We're hosting the winter 2019 CoTech gathering at the Star & Shadow Community/Co-Operative Cinema in Newcastle! This is a thread for making communal decisions relating to the details, e.g. dates

C

Poll Created Tue 10 Sep 2019 11:26AM

Dates for the gathering Closed Sun 15 Sep 2019 10:02PM

Hi all! Venue got back to me with some provisional dates to choose from, so here they are :) sorry they couldn't be sooner, the venue is very popular for community events and this is the earliest they're free!

Results

Results Option % of points Voters
Thursday 12 - Friday 13 December 50.0% 5 CCC CLF CBF JC NGW
Friday 13 - Saturday 14 December 50.0% 5 SF AC LMH JLD C
Undecided 0% 111 JD JA SWS FL G ER IS MSC MP HR SG AM RW M M KB MK KB PB JT

10 of 121 people have voted (8%)

CBF

Chris Booth (Form & Function) Tue 10 Sep 2019 1:15PM

Thursday 12 - Friday 13 December

Voting for Thursday/Friday, but the other choice would also be fine at this stage.

SF

Shaun Fensom Tue 10 Sep 2019 6:28PM

Friday 13 - Saturday 14 December

On behalf of CBN

AC

Animorph Co-op Thu 12 Sep 2019 10:12AM

Friday 13 - Saturday 14 December

So far we have held gatherings/hacks only on week days, curious to see how it pans out if we do some work on Saturday. Would more people be able to make it?

CCC

Chris Croome (Webarchitects Co-operative) Fri 13 Sep 2019 12:49PM

Thursday 12 - Friday 13 December

Could do either option.

C

Poll Created Fri 1 Nov 2019 12:05PM

Food, Glorious Food! Closed Fri 8 Nov 2019 11:01AM

During October's call a suggestion was made to cater lunch and/or dinner ourselves, using the Star & Shadow kitchen. Of course this will require volunteers, and a point was raised that this might take people away from their working groups

You can select multiple options and add new ones

Results

Results Option % of points Voters
I think that we should order food in so that people can focus on working groups 37.5% 3 J AC P
I would be happy to help doing the dishes 37.5% 3 CCC AC P
I am willing to volunteer for Friday lunch 12.5% 1 J
I am willing to volunteer for Saturday lunch 12.5% 1 J
I think that a talking-focussed working group should be assigned to prepare food 0.0% 0  
I would prefer to prepare dinner than go to a local restaurant on Friday 0.0% 0  
Undecided 0% 118 JD JA SWS FL G ER IS MSC MP HR SG AM RW M M KB MK KB PB JT

4 of 122 people have voted (3%)

J

Jonathan Thu 7 Nov 2019 8:45PM

I think that we should order food in so that people can focus on working groups
I am willing to volunteer for Saturday lunch
I am willing to volunteer for Friday lunch

I have volunteered and I would be happy in a kitchen (any time, really :) but i am also voting "I think we should order food in" with a stronger preference, because I think especially for people who are travelling to Newcastle it's quite a stretch, and if they need to save their energy for the conferency stuff that would be fair enough. Also consider the amount of people required in the kitchen it's got to be a ratio of about, what, 1:4 ? If so, around a quarter of the attenders, it's a lot...

AC

Animorph Co-op Fri 8 Nov 2019 11:04AM

Perhaps we could cover (at least some) food expenses from CoTech Fund? We could set up a separate vote for that... Btw. is there an estimate of how many people are coming?

C

Poll Created Mon 6 Jan 2020 6:57PM

Reimburse Code-Operative for gathering costs Closed Tue 14 Jan 2020 8:03AM

It was suggested by a few people that we could apply to CoTech for reimbursement on the costs of the gathering

Most of the expenses were covered by the ticket sales and a generous donation of £150.00 from Form & Function (https://www.formandfunction.coop) who couldn't attend the gathering. The remaining amount which we're asking to be refunded is £217.00

The total costs of the gathering came to
£880 venue hire + lunches (star & shadow co-op)
£200 band (expenses - they came up from Leeds but didn't charge us)
£187 booze
-----------------
£1,267 expenses

the income was
£900 ticket sales
£150 donation
----------------
£1,050

The process for proposing fund spending can be found on the wiki

If anyone's against this there's no hard feelings, we were expecting to top up anything which ticket sales didn't cover when we agreed to do it

Results

Results Option % of points Voters
Agree 100.0% 9 JD FL SF SG FLC CLF AC KA JC
Abstain 0.0% 0  
Disagree 0.0% 0  
Undecided 0% 113 JA SWS G ER IS MSC MP HR SG AM RW M M KB MK CCC KB PB JT AW

9 of 122 people have voted (7%)

SF

Shaun Fensom
Agree
Tue 7 Jan 2020 10:40AM

On behalf of CBN

KA

Kadie Armstrong
Agree
Tue 7 Jan 2020 5:59PM

Yes - huge thanks for organising, @Code-Operative! Looks like formal agreement is unnecessary, but here's a thumbs up nevertheless.

CLF

Chris Lowis (Go Free Range)
Agree
Mon 13 Jan 2020 11:00AM

I think these votes are intended for contributors to the CoTech fund. In any case no objections from us (Go Free Range) thanks for taking the up-front financial hit Code-Operative, much appreciated.

AC

Autonomic Co-operative Mon 6 Jan 2020 10:17PM

Thanks for organising! Totally in favour of this.

AC

Animorph Co-op Tue 7 Jan 2020 10:06AM

Thanks for setting up that and once again many thanks for organising!

Just for the record, it's CoTech Fund spending proposal #2 and there is no need to 'vote this through', according to what we agreed in Sheffield - bottom of the page. Only if one of the co-ops contributing to the fund blocks the spending proposal it won't happen.

IS

Ian Snaith Mon 13 Jan 2020 8:48AM

Just what this Fund is for.

AC

Animorph Co-op Mon 13 Jan 2020 6:49PM

On the wiki there's a link to this document from Sheffield, which states some of the spending causes, gatherings are the first on the list

AC

Animorph Co-op Tue 14 Jan 2020 12:04PM

🎉