Online Meeting with Recording (expense)
We need to have an ability to record our online calls and meetings, to support our remote first and asynchronous way of working ... and as a record of what has been discussed, etc.
Google meet had it for a while, but then they removed that functionality without an enterprise licence 😢
Since then, we have not had a workable way to record our meetings, without having a paid option.
We're now at the point that without having the ability to record meetings easily, it is having a negative impact across the organisation and teams. We need to change this, however there is a cost to this.
There's been a few discussions around this, from a shared single account (get cal conflicts, etc) to having an account for each "team" or functional area.
How many licences should we have, who should get one, can we share somehow, are there other options 😳
Have had a bit of a look around, but with non-profit discount, zoom seems like it may be the logical choice ... but very open to other suggestions 👍
Because this is a significant cost, approval is required by members for this expenditure (although as the coop has no funds, Max will be paying it for now and beg for forgiveness from his wife after the fact).
This is the zoom discount Pricing
Max started a proposal Sun 31 Jan
Use Zoom as Default for ALL Meetings Closed Tue 2 Feb
Have got the zoom paid account for us to use (currently being billed monthly)
Use one shared Zoom license for long workshops and similar sessions, with one Zoom license being A$209.90pa (https://zoom.us/pricing). This seems like a reasonable expense and Zoom is easy and reliable.
For other & team meetings, we should try and keep them under 40 minutes and use the PAO (Purpose, Agenda, Outcome) approach ... means more time upfront to properly outline and resource meeting, but this is believed to be a good thing to help improve efficiency and impact of meetings, and more respectful of people's time.
As talking through all the options has reduced this to a fairly small cost and the discussions thread has been open for some time, I have opened this proposal for a short period so we can just move ahead.->
-> Unless someone objects, will move forward with this without delay.
|Consent - 5|
|Abstain - 0|
|Objection - 0|