Create a regular Hangout schedule
As this group is getting increasingly serious and therefore needs to improve organization and workflows, I'd suggest to start a regular hangout schedule for general purpose and strategy discussions.
Certain workstreams are already emerging (see here) and should organize independently imo. At the same time, a general platform to meet, coordinate, strategize and last but not least get to know each other seems to be in order.
Since we have to coordinate several time zones, I'd suggest 2-3 weekly slots which should be used as free-for-all, non-mandatory dates to further the project. In order for this to work, each call should
a) have a rough, public agenda in advance
b) documentation (easiest: via recording)
c) be facilitated
For ease of use just indicate agreement via thumbs-up. But of course, please add your suggestions/feedback in detail!
If initial feedback is positive I'll create a proposal, ask for some input regarding best options and set up a document for the agendas (I'd prefer slack but please chime in).
Thomas Euler started a proposal Mon 10 Oct 2016
Shall we start regular hangouts on Wednesdays & Fridays? See details for more :) Closed Thu 13 Oct 2016
I suggest to start with 2 slots for regular hangouts. For starters, I randomly picked Wednesdays & Fridays and will change them according to feedback.
Because we have to accommodate different timezones, I further suggest to create one slot friendly to Europeans & one that's hassle-fee for the people from the US & Canada (I haven't consciously seen anybody from Asia).
Thus, my initial suggestions are:
Wednesdays at 6pm CEST = 12am EDT
Fridays at 6pm EDT = 12am CEST
Keep in mind: The hangouts are intended to be an opportunity, not a chore and they are optional. So, it's not a worst-case scenario to miss them, as they are supposed to be documented. As we are a rather large group already, it's impossible to find a solution that's perfect for everybody. Thus, I highly encourage workstreams and communities of interest to set-up additional hangouts when needed.
That being said, the idea is of course to find the common ground that usually works for as many of you as possible (that is if you want to participate on a regular basis at all):
To make coordination easier, I set up this document: https://docs.google.com/spreadsheets/d/1wfFpUGfqK3Y4MSmCpqqcFrHbxiNWpbZigsuPyhtCviM/edit?usp=sharing
The idea is that everybody who has the intention to join the hangouts can indicate those timeslots s/he can't make under any circumstances (as in: it's your weekly expert yoga class you paid for in advance). I'll try to work around such slots and particularly situations where a person can't make either slot.
Coordinating many ppl is difficult. If you intend to join the hangouts, please indicate slots you'll never be able to make in linked spreadsheet. Participating is optional, don't feel obliged.
|Agree - 4|
|Abstain - 4|
|Disagree - 4|
|Block - 4|