Loomio
July 20th, 2019 04:52

Society Changes

Helena
Helena Public Seen by 160

A thread about space admin stuff that we want to/need to change. Some of them are structural things to position us better for grant applications, some stuff around internal rules that could be improved. The aim is to close this annual general meeting by end of August.

Helena

Helena started a proposal July 20th, 2019 04:54

Financial Statement 2018/2019 Closed 2:02pm - Saturday 10 Aug 2019

Outcome
by Helena August 11th, 2019 02:20

Financial Statement has been accepted and is submitted now!

Here the financial overview of last financial year. Note that this is to end of May, so it does not include the most recent downturn im members and the fundraising efforts.
https://docs.google.com/document/d/1pfySzZN0dpXVeNjMGPxYGxu9-mD_XNLTWY0EeIZGk8U/edit?usp=sharing

Results
Block - 7
Disagree - 0
Abstain - 0
Agree - 0
7 people have voted (0%)
Hamish MacDonald

Hamish MacDonald
Agree
July 20th, 2019 07:09

R B

R B
Agree
July 20th, 2019 07:48

Helena

Helena
Agree
July 20th, 2019 22:55

We need to submit this thing so we can stay an incorporated society. so please vote on this!

Robbie Cameron

Robbie Cameron
Agree
July 21st, 2019 02:40

Karsten Sperling

Karsten Sperling
Agree
July 22nd, 2019 22:36

Simon

Simon July 23rd, 2019 21:42

I don't get what I'd vote for, am I voting for "A thread about space admin stuff that we want to/need to change" or voting for "this annual general meeting by end of August", or is this just a discussion?

Helena

Helena July 23rd, 2019 21:48

Ah yes. sorry i wanted to first start a discussion on what people want to change.For me one topic is the official roles that an incorporated society usually has. I don’t like them and I don’t think they represent how hackland actually works. We need people that kinda officially represent hackland (for bank accounts or grant applications) but I would like to investigate with others if we can rename these positions to be more of a group of 5 with all having the same role (no president etc)

Jorån Kikke

Jorån Kikke
Agree
July 23rd, 2019 21:50

Looks great, thanks for all the calculating

Helena

Helena July 23rd, 2019 21:51

Haven’t gotten around this yet though -_-

Feel free to add things that you would want to be talked about in an AGM.
Officially what we need to do is nominate members for roles (new ones or old structure) vote on that. And review and accept the financial statement

Simon

Simon July 23rd, 2019 21:55

Would having one role for 5 people work legally?

Helena

Helena July 23rd, 2019 22:25

That is something to find out for sure. When we first looked at it (when we put together the original rules for hackland) I think it more so suggested what the usual titles are, but I’m not 100% on that.

Helena

Helena July 28th, 2019 01:27

This is what the companies office says : "The rules must specify how officers will be appointed. Most rules provide for the election of officers at the annual general meeting. Some societies provide that the officers are appointed on a rotating basis amongst the members
The officers usually consist of a Chairperson, a Secretary and a Treasurer.."
( http://www.societies.govt.nz/cms/incorporated-societies/rules-of-incorporated-societies/what-must-be-included/appointment-of-officers)
This sounds to me that we could have a draw instead of an election of and elect a bunch of "officers" and that we can name that what we want?

Jonathon Shields

Jonathon Shields
Agree
July 29th, 2019 07:19

Mr CK

Mr CK August 31st, 2019 03:56

According to the NZ law , Incorporated societies are bound to follow certain guidelines and have certain positions. e.g. Chair/President, Treasurer, Secretary.
While this may be slightly restrictive, it at least provides some transparency to both members and govt. as to who is responsible for running an organisation. [in the event things go pear shaped]
If we want to run things slightly differently we can amend our rules to include more people/positions and craft this to our needs.
The incorporated society's [Hackland's] rules state how we do things, but there is no restriction on amending our rules to reflect how we do things, provided we follow the processes outlined in our rules to achieve this.
Cheers.

Jorån Kikke

Jorån Kikke August 31st, 2019 05:20

There's nothing in the law which says we need those positions, we're just lumped with them because of the example ruleset. We don't operate that way, so we should have the society rules actually honestly reflect how we run

Mr CK

Mr CK August 31st, 2019 06:57

Good Point, I just looked in the act and it says the rules need to state what the positions are, and how they are appointed, so that gives us leeway to structure it how we want. It says there is "usually a Chair, Secretary and Treasurer..."

I was thinking those were mandated.

My bad. I need to read the words...lol.

Simon

Simon August 31st, 2019 07:21

Do the roles have to be completed by humans? I’m sure some of the tasks could be automated using bots (I see the “treasurer bot” is progressing well). I believe having a platform like Loomio (but more focused on administration) could make general administrative tasks easy and quick. This is, of course, all blue sky thinking, but would be cool to have.