Information architecture, filing and data storage

pospi Public Seen by 148

Discussion thread for things pertaining to the way we manage and organise information we plan on permanently keeping.

pospi Sat 29 Dec 2018 1:49AM

I've just opened up Google Photos and I am seeing some things we need to address. One is the below option, which I believe is problematic- please don't use the "high quality" setting, keep photos as "original" or we will end up with lesser quality images to source from for publications, website material etc.

Dean Cameron Mon 7 Jan 2019 12:31AM

the high quality is higher resolution than most phones. It is just pro cameras that would be greater resolution that 16 MPix

Dean Cameron Mon 7 Jan 2019 12:37AM

please do use high quality unless you want a very big file from a pro camera to be its original size. All high quality are free original are using up our storage budget if they are more than 16 Mpx

pospi Sat 29 Dec 2018 1:53AM

Beyond that, I can't find any of the features I have been asserting the importance of. All I see is a wall of images, tiled in such a way that it makes scanning difficult. How do I put them into folders? I tried "view in albums", but then I went to albums and all clicking on the tile does is take you back to the original view.

pospi Sat 29 Dec 2018 1:58AM

I can't even tell if my photos uploaded properly lol, I think they're in the album but basically they just disappeared into the wall somewhere after dragging & dropping I guess

Dean Cameron Mon 7 Jan 2019 12:34AM

I have just made one album but we can have as many as we want. I think to create albums you have to be a LifeBubbles email address so maybe we need to assign some of those email proxies we can use. I will do some research and report back

pospi Tue 8 Jan 2019 7:30AM

I am finding Google Photos to be an inadequate solution for our needs. Since first discussion I have realised the process issue we have, and reason Photos has been implemented despite its limitations is that we have no clear way of indicating what our requirements are for the software we choose. I don't plan on doing this retroactively for every tool in our arsenal, but for things which are still being decided I think listing our needs is a good way forward. Everyone please add and comment! https://docs.google.com/spreadsheets/d/1VGCK8CTRLJX9gKAq79BTfLsdLmCcdGIbLqe5GcPNAsw/edit

Poll Created Tue 8 Jan 2019 7:01AM

We should adopt a project-centric filing structure for resources on Google Drive Closed Wed 16 Jan 2019 6:02AM

Under /ELF/Projects, we should create folders for every separate project. Within each project, the following items should be created:

CostEstimate (spreadsheet)
TimeTracking (spreadsheet)
receipts (folder, with scans / photos of receipts for cost actuals)

All documents must be generated from the template files we have agreed to use as a community. Yes, I am also implying that we agree to split time tracking sheets up into separate files for each project and link them all together via a master sheet, and that we agree in principle to create templates for all the mentioned documents.

I won't add CostActuals for now, and we can consider transcribing all our old receipts into spreadsheets as a cleanup task for the future. I also think photos should be placed in the same location but will leave that for separate discussion too.