Internal Communication methods
Hello, I'm Fran, I'm co-leading Arts this year, which involves general oversight of all things art grants, centre camp (the Point), programmes, wristbands, decor and temple/effigy. I'm starting this discussion as I'm also a macro lead and comms lead for Microburn and involved in various community-safety areas of the Borderland, and feel there are some simple ways we at Nest could increase transparency and opportunities for co-creation and also address recent discussions on centralisation vs. decentralisation. Whilst we are obviously not going to overhaul our internal comms methods before this year's event, (getting the show on the road is priority!) I think it's worthwhile to start the conversation anyway.
Current Internal Comms:
For those that aren't aware, the planning of Nest happens mostly via Asana (a project management platform), online meetings (of leads), community meetings (of anyone), email, Google Drive, sometimes Facebook and of course more recently Loomio.
Add any more methods if I've missed them!
Whilst Asana is a highly organised tool of keeping all discussions, tasks, documents etc. in one place, and retaining knowledge for the following year, it means that only those Nestlings that have volunteered for lead roles are able to see how the event is organised and what tasks need doing. And whilst emails may reduce noise on the main comms channels, it means knowledge is retained only by those party to the exchange. In my opinion, that the majority of the Nest community are unable to see how the event is organised adds to the general feeling that it all happens 'behind closed doors'. It may also negatively impact recruitment and on-boarding: if people are able to see how the event is organised, maybe they'd be more inclined to take tasks/roles on themselves in the future. It's easy to say 'anyone can get involved by taking on a lead role', but many may be hesitant to take a leadership role if they have limited understanding of what that involves. This may add to the usual suspects leading the thing year on year and eventually becoming burnt out.
For the reasons mentioned above, I think it would be beneficial to open up so-called 'internal' communications to the wider community. If everyone is a co-creator, everyone should be able to see how this thing is co-created.
That's up to us! Could we open up Asana to the wider Nest community? Could we move all planning to Loomio? Could we invite anyone to planning meetings, if we can get past the 10-person Hangouts limit? Some small adjustments to our internal/digital comms could have a hugely positive impact on community cohesion.
-At Microburn all planning happens on Slack, where all channels are open for everyone to observe or participate in (including the coreleads channel). This is excluding art grants, low-income applications, conflict resolution and the like, which involve confidential info and are therefore private channels to the people working in that area each year.
-Anyone can attend MB planning meetings, you don't have to be a lead. They are always recorded and left on YouTube and minutes are in the publicly accessible MB Google folder for anyone to read.
-For both MB and BL, conversations and discussions happen on threads either on Slack or Talk (Loomio). This means knowledge is accessible by the whole community and is retained, to be referred back to in subsequent years by new people.
-BL is highly decentralised, which wouldn't necessarily work for Nest and is a gradual process, not something that can happen overnight. But for inspiration, check out the Realities platform. Anyone can add a necessary task to Realities, and anyone can pick tasks up. Kiez Burn in Germany are also using this system, and Burnerot in Israel is using something similar called Doocrat.
Excited to hear people's ideas and opinions on this <3