Loomio
August 30th, 2015 23:21

OVNs list of expenses

Tiberius Brastaviceanu
Tiberius Brastaviceanu Public Seen by 218

Sensoricans are deliberating about what should be considered as an essential expense and what is the order of importance of expenses.

DECISION:
Let's create an ordered list of essential expenses.

STARTING POINT
* Physical infrastructure: lab rent, lab insurance, phone bills, Internet bills, office consumables...
* Virtual infrastructure: web hosting, domain names, subscriptions to services...
* Important roles: animator, lab responsible, network guide, outreach...

Tiberius Brastaviceanu

Tiberius Brastaviceanu September 14th, 2015 18:10

I would add to this list spending on formalization of SENSORICA's finances, accounting and legal stuff.

Finances: hire a financing specialist to assist SENSORICA in formalizing its processes, in order to comply with the law.
Accounting: hire a specialized accountant to make sure that our activities are auditable and in compliance with regulations
Legal stuff: hire a specialized lawyer or a group to turn our prototypes agreements into well-written agreements and contracts.

Tiberius Brastaviceanu

Tiberius Brastaviceanu started a proposal September 14th, 2015 18:14

Tibi's proposal for spending priorities Closed 1:08pm - Thursday 17 Sep 2015

From the highest to the lowest priority:

  1. Physical infrastructure: lab rent, lab insurance, phone bills, Internet bills, office consumables…
  2. Finances, accounting and legal stuff.
  3. Virtual infrastructure: web hosting, domain names, subscriptions to services…
  4. Important roles: animator, lab responsible, network guide, outreach…

Working doc for rationalizing this list here
https://docs.google.com/document/d/1cm2w2KH0LMQ_S-ztQeKef6ukSw0GAvqLhICuICmJVz0/edit

Results
Agree - 2
Abstain - 2
Disagree - 1
Block - 0
5 people have voted (0%)
FD

Frederic Durville September 15th, 2015 13:38

At this point, I don't think that hiring an accountant or lawyer is necessary....
FD

FD

Frederic Durville
Abstain
September 15th, 2015 13:40

I would put virtual infrastructure first - without a web presence, it would be difficult to keep the OVN.

AK

Abran Khalid
Agree
September 16th, 2015 01:55

I would bundle virtual and physical infrastructure together. Virtual infrastructure costs a fraction of physical. Plus, physical already includes phone bills, internet bills. Not a huge leap to include virtual and physical under "infrastructure".

Tiberius Brastaviceanu

Tiberius Brastaviceanu September 16th, 2015 04:02

@fredericdurville here we are deciding what to do with the funds, once we get them. Once we get funds, i.e. more money through CAKE, the government can be on our doorstep to see what we do and how we do things. We all know that, like Bitcoin, SENSORICA finds itself in a gray zone. We need to make sure that everything we do is at least not illegal.
A few of us have taken personal responsibility with CAKE, the custodian of SENSORICA, through which funds are redirected to the network. I, for one, want to be covered and do things according to the Canadian law.
If anyone has questions about how we run things we can discuss.
If anyone else wants to play the role of administrator of SENSORICA's custodian, while taking responsibility, be our guest.

If anyone can bring us a lawyer and an accountant for free, even better. But I will not operate CAKE for SENSORICA without being certain that we're not infringing on some laws.

BD

Brastaviceanu Daniel September 16th, 2015 04:41

If I understand, we're talking about CAKE... local stuff. Right?
This would be money for the FabLab?
Sorry.

Tiberius Brastaviceanu

Tiberius Brastaviceanu September 16th, 2015 05:23

The context of the discussion is how we spend the sponsoring money, that would go to CAKE, for the network. Our minimal target is 250000$, that's our budget for getting where we want this year. At this point, there is no money to pay serious lawyers, serious accountants and not even the most important roles in CAKE or in SENSORICA. All the roles are volunteered by a handful of us.

BD

Brastaviceanu Daniel September 16th, 2015 05:50

OK.
I don't like lawyers either but I guess we want to make sure nothing we do is illegal..
They're (s/he's) going to have fun with us, just the time they'll charge to understand and mindset... ugh! And then as the OVN evolves they'll have even more fun, it's not like a one-time job.
Anyway, I agree with this order of importance.

BD

Brastaviceanu Daniel
Agree
September 16th, 2015 05:52

pretty straight foreward

Fabio Balli

Fabio Balli September 16th, 2015 18:29

In regard to the priorities, as it concerns the network, I believe there is an equilibrium to find between having a global online network and meeting "in real life" to build on concrete projects.

In my experience, to see each other is a key to build projects. Being an incubator / fablab also requires an owned space. At the same time, I see the value of Sensorica as to connect people and initiatives (such as VAS or Breathing Games), which would not require an owned space.

An owned space may be needed to get legitimacy and financing, but it also creates a gap between the persons in presence and the one who are not. Thus, I will open another thread about building a process that enables us to ensure holoptism while avoiding an overload of information.

I would like to have the imputs of CAKE administrators in regard to why is a real space important. Then, I would suggest a rewriting of the priorities, such as

  1. Ensuring a functioning online platform (network). 1 or 2 ?. Ensuring real presence to meet and work together (lab).
  2. Ensuring minimal indemnity for the people who create income for the community (scaling up both network and lab).
  3. Ensuring the compliance of the activities (law, acounting, ...)

Last, I use the infrastructure without paying for it. Thus, I would suggest that the members who finance it make the final decisions while taking into account others' suggestions.

Fabio Balli

Fabio Balli
Abstain
September 16th, 2015 19:07

I feel this should be decided by the people who finance Sensorica, but I feel the proposition can be improved.

BD

Brastaviceanu Daniel September 16th, 2015 20:30

@fabioballi Real space is important because we deal with Hardware and because working together makes it happen faster.. Software can be coded in the park but prototyping a gimbal can't.

JA

Jim Anastassiou
Disagree
September 17th, 2015 05:14

I agree with the items on the list but not on their order.

JA

Jim Anastassiou September 17th, 2015 05:49

I would put important roles 2nd on the list. My reasoning for this is from personal experience and the history of Sensorica. For example, this morning I got to the lab at 10am and was the only affiliate there. I had my day planned out: editing a video to surface some media from an event involving children at the lab and then working on the PV Project. The first hour was spent with a visitor to the lab who is bringing a new project aboard. Then I checked our twitter and had a conversation with someone else bringing aboard a project in two weeks. Then there was the phone that rang every 15 minutes.
I didn't start working on the items on my agenda 'till 1:30!
These are all tasks that are a pleasure for me and I have gotten accustomed to facilitating and orientating newcomers or visitors, a task mostly handled by Tibi in the past. This is a FULL TIME JOB! Running the lab is no joke and very time consuming. On top of it there are social media channels to properly maintain and grow, and lets not forget lab maintenance and cleaning.
And of course I don't mean pay salaries, just have keep funds aside to compensate for these daily activities as an incentive that maybe new affiliates can also fulfill, all rub through the vAS of course..
I can only begin to imagine Tibi's frustration of playing all these roles in the lab, paying rent from his pocket, being at the end of his rope financially and barely getting any support when he tried to "networkfund" last months rent.
I love all the work you have ALL done so far and I am ready to take this to the next level!