Loomio
January 6th, 2020 20:45

AGM 2020 location and venue ideas

GL
Gareth L(Director) Public Seen by 164

Another year means another AGM. This itself is usually a short 30 minute affair to vote for new directors and other motions raised, with all members invited to attend and vote. Last year we were at Newspeak House in London and linked in with a wikidata meetup that followed.

Suggestions and ideas of venues please for May-July period.

Brian Prangle

Brian Prangle January 6th, 2020 20:56

Bristol - gives folk from Wales and the South West a chance to attend . Not too difficult for Midlanders and Londoners either. Sorry about everyone esle but wherever we pick someone will have a long journey!

Jez Nicholson (Director)

Jez Nicholson (Director) January 7th, 2020 13:07

Bristol. Leeds. Aberdeen. The Isle of Man. Online? Selected randomly?! (we will turn this into a poll soon). Bonus points if someone has a group/venue to offer

Gregory Marler (former Director)

Gregory Marler (former Director) January 7th, 2020 18:08

I have some nice venues in Newcastle & Durham that I should be able to get free of charge. There would be interested people in a set of talks related to OSM and there's plenty of tourism/mapping to do in the North East.

I'm unlikely to be available for the first half of July (SotM in South Africa)

RobJN (Director)

RobJN (Director) started a poll January 12th, 2020 16:30

How would you rate your interest in these locations for the next OSM UK meeting? Closed 8:01pm - Sunday 2 Feb 2020

Outcome
by RobJN (Director) February 2nd, 2020 21:26

Thanks to all those who voted. This year you have selected Leeds as the location of our next AGM. We've already been offered help for a venue (thanks Stuart) but what we now need is a plan for the day. The AGM usually only takes a few minutes (20 mins) so we require ideas for the rest of the afternoon. Keep 'em coming.

When voting please feel free to add options. Assuming the date and agenda is good for you, how do you feel about the location:

  • +2: Very interested - will definitely attend.

  • +1: Interested - will probably attend.

  • 0: Indifferent - May or may not attend (equal likelihood).

  • -1: Uninterested - will probably not attend

  • -2: Very uninterested - will definitely not attend.

0 - Bristol
14 - Leeds
-13 - Isle of Man
6 - Newcastle
6 - Durham
-3 - Online with audio/video
-8 - Online - text only
-14 - Belfast
-11 - Aberdeen
RobJN (Director)

RobJN (Director) January 12th, 2020 16:39

2 - Aberdeen
2 - Belfast
2 - Isle of Man
2 - Leeds
2 - Bristol
1 - Newcastle
1 - Online with audio/video
1 - Durham
-1 - Online - text only

With enough advance warning and a good agenda, I'm generally happy to make a trip out of it. Keen to go somewhere I haven't been in a while. As for online options, I find chat only platforms harder going especially if trying to incorporate into an in person meeting.

Paul Oldham

Paul Oldham January 12th, 2020 16:45

0 - Online - text only
0 - Online with audio/video
-1 - Aberdeen
-2 - Newcastle
-2 - Isle of Man
-2 - Leeds
-2 - Bristol
-2 - Belfast
-2 - Durham

Jon Harley

Jon Harley January 12th, 2020 16:48

2 - Newcastle
1 - Durham
0 - Leeds
-1 - Aberdeen
-1 - Online - text only
-1 - Online with audio/video
-2 - Isle of Man
-2 - Belfast
-2 - Bristol

Gregory Marler (former Director)

Gregory Marler (former Director) January 12th, 2020 17:00

2 - Durham
2 - Newcastle
1 - Belfast
1 - Leeds
0 - Aberdeen
0 - Online - text only
0 - Online with audio/video
0 - Isle of Man
-1 - Bristol

S

SK53 January 12th, 2020 17:30

It may be worth contacting Simon Redding in Chesterfield. He is director of a social enterprise Monkey Park which has meeting space close to Chesterfield station. The East Midlands Group is extending it's range to include York & Leeds this year (in part because SomeoneElse is now Leeds based, but also because Sheffield links have grown) and we are planning a meeting in Leeds later in the year. For this reason I'd favour Leeds if possible.

T

trigpoint January 12th, 2020 18:33

2 - Leeds
2 - Bristol
1 - Durham
1 - Newcastle
0 - Online - text only
0 - Online with audio/video
-2 - Aberdeen
-2 - Belfast
-2 - Isle of Man

Gregory Williams

Gregory Williams January 12th, 2020 20:46

1 - Online - text only
0 - Online with audio/video
0 - Bristol
-1 - Durham
-1 - Aberdeen
-1 - Newcastle
-1 - Leeds
-2 - Belfast
-2 - Isle of Man

Tony Shield

Tony Shield January 13th, 2020 11:31

2 - Bristol
2 - Isle of Man
2 - Leeds
2 - Aberdeen
2 - Durham
2 - Newcastle
1 - Belfast
-1 - Online with audio/video
-2 - Online - text only

Wherever is chosen could an additional agenda be created to make a weekend of it, to have discussion groups about mapping and technology issues. Workshops & survey opportunities.?? An agreed hotel e.g.Travelodge?

Robert Whittaker

Robert Whittaker January 13th, 2020 12:49

2 - Leeds
1 - Bristol
1 - Online with audio/video
1 - Durham
1 - Newcastle
-1 - Online - text only
-1 - Isle of Man
-2 - Aberdeen
-2 - Belfast

Stuart Lowe

Stuart Lowe January 13th, 2020 17:46

2 - Leeds
1 - Online - text only
-1 - Newcastle
-1 - Online with audio/video
-1 - Durham
-2 - Bristol
-2 - Belfast
-2 - Isle of Man
-2 - Aberdeen

Brian Prangle

Brian Prangle January 13th, 2020 19:22

0 - Aberdeen
0 - Belfast
0 - Online - text only
0 - Online with audio/video
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Leeds
0 - Bristol

Brian Prangle

Brian Prangle January 13th, 2020 19:23

2 - Leeds
2 - Bristol
1 - Durham
1 - Newcastle
-2 - Aberdeen
-2 - Belfast
-2 - Isle of Man
-2 - Online - text only
-2 - Online with audio/video

EB

Edward Bainton January 13th, 2020 23:08

0 - Aberdeen
0 - Belfast
0 - Online - text only
0 - Online with audio/video
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Leeds
0 - Bristol

EB

Edward Bainton January 13th, 2020 23:09

2 - Online with audio/video
1 - Leeds
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Bristol
0 - Belfast
0 - Aberdeen
-1 - Online - text only

EB

Edward Bainton January 13th, 2020 23:11

2 - Online with audio/video
1 - Leeds
-1 - Durham
-1 - Newcastle
-1 - Bristol
-1 - Online - text only
-2 - Isle of Man
-2 - Belfast
-2 - Aberdeen

Gregory Marler (former Director)

Gregory Marler (former Director) January 16th, 2020 18:10

With regards to Leeds we should talk to Chippy & the open data organisation that is based there (I'm likely to get names mixed up if I say them right now).

N

Neil January 17th, 2020 08:14

0 - Aberdeen
0 - Belfast
0 - Online - text only
0 - Online with audio/video
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Leeds
0 - Bristol

Stuart Lowe

Stuart Lowe January 17th, 2020 09:56

Hi. I work with data at the Open Data Institute Node in Leeds (ODI Leeds). We have an events space and I'm sure we would love to help. I'm not sure how big the AGM is expected to be but we often have events with 50-100 people. More info on the space at https://odileeds.org/services/events/

GL

Gareth L(Director) January 20th, 2020 15:26

0 - Aberdeen
0 - Belfast
0 - Online - text only
0 - Online with audio/video
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Leeds
0 - Bristol

L

lakedistrict February 1st, 2020 22:18

1 - Durham
1 - Leeds
1 - Newcastle
0 - Online with audio/video
0 - Isle of Man
0 - Aberdeen
0 - Bristol
0 - Belfast
0 - Online - text only

L

Locator February 1st, 2020 22:48

0 - Durham
0 - Leeds
0 - Newcastle
-2 - Online with audio/video
-2 - Isle of Man
-2 - Aberdeen
-2 - Bristol
-2 - Belfast
-2 - Online - text only

Jez Nicholson (Director)

Jez Nicholson (Director) February 2nd, 2020 18:53

2 - Leeds
1 - Bristol
1 - Durham
0 - Online with audio/video
0 - Aberdeen
0 - Newcastle
0 - Isle of Man
0 - Belfast
0 - Online - text only

Robert Whittaker

Robert Whittaker February 4th, 2020 11:45

Is there any chance you could narrow down the date a bit, even if it's just two or three likely options? I'd like to attend, and it would be useful to know some possible dates as soon as possible to try to keep free from other commitments.

Jez Nicholson (Director)

Jez Nicholson (Director) started a time poll February 4th, 2020 13:29

When should we hold the AGM 2020? Closed 1:02pm - Friday 14 Feb 2020

Outcome
by Jez Nicholson (Director) February 18th, 2020 15:49

We are looking at Sat 30 May, Sat 6 June, Sat 20 June, or Sat 27 June. Dependent on venue availability, and other unpredicted factors

The aim is to hold it in Leeds. We can't please everybody as it depends on a number of things....but please give us an idea when you can and cannot attend. These are Fridays, Saturdays in May and early June, plus Spring Bank Holiday Monday 25 May

timezone
GL
Robert Whittaker
L
Gregory Marler (former Director)
T
T
Brian Prangle
Brian Prangle
Brian Prangle
Tony Shield
Tony Shield
T
Jez Nicholson (Director)
Jez Nicholson (Director)
RobJN (Director)
Total
May 1st, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
2
May 2nd, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
4
May 8th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3
May 9th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
4
May 15th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3
May 16th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5
May 22nd, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
0
May 23rd, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
2
May 29th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
2
May 30th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5
June 5th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3
June 6th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5
June 12th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3
June 13th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5
June 19th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
2
June 20th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5
June 26th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3
June 27th, 2020 11:00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
6
RobJN (Director)

RobJN (Director) February 4th, 2020 13:50

June 27th, 2020 11:00
June 20th, 2020 11:00
June 13th, 2020 11:00
June 6th, 2020 11:00
May 30th, 2020 11:00
May 23rd, 2020 11:00
May 16th, 2020 11:00
May 9th, 2020 11:00
May 2nd, 2020 11:00

I would struggle to make any of the Friday options. Why not offer the Sundays?

Jez Nicholson (Director)

Jez Nicholson (Director) February 4th, 2020 13:56

June 13th, 2020 11:00
June 12th, 2020 11:00
June 6th, 2020 11:00
June 5th, 2020 11:00
May 30th, 2020 11:00
May 29th, 2020 11:00
May 23rd, 2020 11:00
May 22nd, 2020 11:00
May 16th, 2020 11:00
May 15th, 2020 11:00
May 9th, 2020 11:00
May 8th, 2020 11:00
May 2nd, 2020 11:00
May 1st, 2020 11:00

May 8 is Bank Holiday too. It takes me 4hrs on the train to get to Leeds, so afternoon only for me....

Jez Nicholson (Director)

Jez Nicholson (Director) February 4th, 2020 13:59

June 27th, 2020 11:00
June 26th, 2020 11:00
June 20th, 2020 11:00
June 19th, 2020 11:00
June 13th, 2020 11:00
June 12th, 2020 11:00
June 6th, 2020 11:00
June 5th, 2020 11:00
May 30th, 2020 11:00
May 29th, 2020 11:00
May 23rd, 2020 11:00
May 22nd, 2020 11:00
May 16th, 2020 11:00
May 15th, 2020 11:00
May 9th, 2020 11:00
May 8th, 2020 11:00
May 2nd, 2020 11:00
May 1st, 2020 11:00

May 8 is Bank Holiday too. It takes me 4hrs on the train to get to Leeds, so afternoon only for me.... Thought Sundays may be harder for travel and venue, but add them if you disagree

T

trigpoint February 4th, 2020 14:02

June 27th, 2020 11:00
Tony Shield

Tony Shield February 4th, 2020 14:17

8 May

Friday

Early May bank holiday (VE day)

Moved from a Monday to a Friday

Tony Shield

Tony Shield February 4th, 2020 14:18

June 27th, 2020 11:00
June 26th, 2020 11:00
June 20th, 2020 11:00
June 19th, 2020 11:00
June 13th, 2020 11:00
June 12th, 2020 11:00
June 6th, 2020 11:00
June 5th, 2020 11:00
May 30th, 2020 11:00
May 29th, 2020 11:00
May 16th, 2020 11:00
May 15th, 2020 11:00
May 2nd, 2020 11:00
May 1st, 2020 11:00

8 May

Friday

Early May bank holiday (VE day)

Moved from a Monday to a Friday

T

trigpoint February 4th, 2020 18:13

June 27th, 2020 11:00
June 20th, 2020 11:00
June 13th, 2020 11:00
June 6th, 2020 11:00
May 30th, 2020 11:00
May 23rd, 2020 11:00
May 16th, 2020 11:00
May 9th, 2020 11:00
May 8th, 2020 11:00
May 2nd, 2020 11:00

Fridays will mean taking holiday for I suspect most of us, except 8th May. Sundays suffer from poor train services so would mean longer journey times.

Brian Prangle

Brian Prangle February 4th, 2020 19:18

Brian Prangle

Brian Prangle February 4th, 2020 19:20

Brian Prangle

Brian Prangle February 4th, 2020 19:21

Brian Prangle

Brian Prangle February 4th, 2020 19:22

I give up! I can't make May8,9,16 Jun 13

T

trigpoint February 8th, 2020 17:38

June 27th, 2020 11:00
June 20th, 2020 11:00
June 13th, 2020 11:00
June 6th, 2020 11:00
May 30th, 2020 11:00
May 23rd, 2020 11:00
May 16th, 2020 11:00
May 9th, 2020 11:00
May 8th, 2020 11:00

Fridays will mean taking holiday for I suspect most of us, except 8th May. Sundays suffer from poor train services so would mean longer journey times.

Gregory Marler (former Director)

Gregory Marler (former Director) February 9th, 2020 08:49

L

lakedistrict February 9th, 2020 10:27

Fridays might be OK, Saturdays probably better. Not sure on specific dates yet.

Robert Whittaker

Robert Whittaker February 9th, 2020 17:55

June 27th, 2020 11:00
June 20th, 2020 11:00
June 13th, 2020 11:00
June 6th, 2020 11:00
May 30th, 2020 11:00
May 16th, 2020 11:00
May 9th, 2020 11:00
May 8th, 2020 11:00
May 2nd, 2020 11:00

GL

Gareth L(Director) February 10th, 2020 14:17

June 27th, 2020 11:00
June 26th, 2020 11:00
June 20th, 2020 11:00
June 19th, 2020 11:00
June 13th, 2020 11:00
June 12th, 2020 11:00
June 6th, 2020 11:00
June 5th, 2020 11:00
May 16th, 2020 11:00
May 15th, 2020 11:00
May 9th, 2020 11:00
May 8th, 2020 11:00

T

trigpoint February 15th, 2020 15:12

Can we make a decision. I and others are holding off planning other things.

RobJN (Director)

RobJN (Director) February 16th, 2020 15:46

Hi @trigpoint - we need a volunteer to contact Stuart at ODI Leeds to check room availability on those dates that proved popular above (i.e. those days scoring 6+ if you manually add Brian's scoring in). June gives us more time to prepare than May so that would be my preference.

T

trigpoint February 17th, 2020 19:18

I agree on June, but based on Brian's comment I have chosen June 13th to lead a walk, so no longer available on that day.

Robert Whittaker

Robert Whittaker March 3rd, 2020 10:27

Just wondering if there's been any progress on the dates here, as I'm looking to arrange other things around May/June now? Do we know if it will definitely be one of Sat 30 May, Sat 6 June, Sat 20 June, or Sat 27 June (as mentioned above)? Many thanks.

Jez Nicholson (Director)

Jez Nicholson (Director) March 3rd, 2020 12:03

Hi Robert,

I am finalising a booking for Leeds on Saturday 27 June as we speak.

Format TBD. Suggestions for activities welcome. Combining with a guest group worked well for the last two years so that would be my starting point.

Brian Prangle

Brian Prangle March 8th, 2020 15:31

Hi JezHave we signed a contract yet? The Quakers Friend Meeting House Leeds is about half the cost. Activity Item:quarterly program plan for teh next year

Brian Prangle

Brian Prangle March 17th, 2020 10:07

Given that June may well be peak coronavirus epidemic in the UK. I think we should cancel our AGM as a physical event

Tony Shield

Tony Shield March 17th, 2020 11:24

I think Brian is right. A video conference will be suitable replacement - I have used Skype and Cisco for meetings - but I dont know the cost. Any other video conference solutions known by anyone? Free is best.

Jez Nicholson (Director)

Jez Nicholson (Director) March 17th, 2020 19:54

Totally agree. I have cancelled our booking with ODI Leeds and am now researching online events.

The AGM part is fairly straightforward, but what we decide to do as other activity is totally open.

The obvious choice is signing up some presenters. It has the benefit of being predictable, and people don't have to interact if they don't want to.

The other side could be some form of interactive discussion, or a simultaneous mapping activity, or a workshop. Takes more organisation, is less predictable, but could be more fun.... suggestions welcome...organisers even more so..

  • Jez