Loomio
Mon 6 Jan 2020

AGM 2020 location and venue ideas

GL
Gareth L Public Seen by 179

Another year means another AGM. This itself is usually a short 30 minute affair to vote for new directors and other motions raised, with all members invited to attend and vote. Last year we were at Newspeak House in London and linked in with a wikidata meetup that followed.

Suggestions and ideas of venues please for May-July period.

BP

Brian Prangle Mon 6 Jan 2020

Bristol - gives folk from Wales and the South West a chance to attend . Not too difficult for Midlanders and Londoners either. Sorry about everyone esle but wherever we pick someone will have a long journey!

JN

Jez Nicholson Tue 7 Jan 2020

Bristol. Leeds. Aberdeen. The Isle of Man. Online? Selected randomly?! (we will turn this into a poll soon). Bonus points if someone has a group/venue to offer

GMD

I have some nice venues in Newcastle & Durham that I should be able to get free of charge. There would be interested people in a set of talks related to OSM and there's plenty of tourism/mapping to do in the North East.

I'm unlikely to be available for the first half of July (SotM in South Africa)

R

RobJN started a score poll Sun 12 Jan 2020

How would you rate your interest in these locations for the next OSM UK meeting? Closed Sun 2 Feb 2020

Outcome
by RobJN Sun 2 Feb 2020

Thanks to all those who voted. This year you have selected Leeds as the location of our next AGM. We've already been offered help for a venue (thanks Stuart) but what we now need is a plan for the day. The AGM usually only takes a few minutes (20 mins) so we require ideas for the rest of the afternoon. Keep 'em coming.

When voting please feel free to add options. Assuming the date and agenda is good for you, how do you feel about the location:

  • +2: Very interested - will definitely attend.

  • +1: Interested - will probably attend.

  • 0: Indifferent - May or may not attend (equal likelihood).

  • -1: Uninterested - will probably not attend

  • -2: Very uninterested - will definitely not attend.

0 - Bristol
14 - Leeds
-13 - Isle of Man
6 - Newcastle
6 - Durham
-3 - Online with audio/video
-8 - Online - text only
-14 - Belfast
-11 - Aberdeen
R

RobJN Sun 12 Jan 2020

2 - Aberdeen
2 - Belfast
2 - Isle of Man
2 - Leeds
2 - Bristol
1 - Newcastle
1 - Online with audio/video
1 - Durham
-1 - Online - text only

With enough advance warning and a good agenda, I'm generally happy to make a trip out of it. Keen to go somewhere I haven't been in a while. As for online options, I find chat only platforms harder going especially if trying to incorporate into an in person meeting.

PO

Paul Oldham Sun 12 Jan 2020

0 - Online - text only
0 - Online with audio/video
-1 - Aberdeen
-2 - Newcastle
-2 - Isle of Man
-2 - Leeds
-2 - Bristol
-2 - Belfast
-2 - Durham

JH

Jon Harley Sun 12 Jan 2020

2 - Newcastle
1 - Durham
0 - Leeds
-1 - Aberdeen
-1 - Online - text only
-1 - Online with audio/video
-2 - Isle of Man
-2 - Belfast
-2 - Bristol

GMD
2 - Durham
2 - Newcastle
1 - Belfast
1 - Leeds
0 - Aberdeen
0 - Online - text only
0 - Online with audio/video
0 - Isle of Man
-1 - Bristol

T

trigpoint Sun 12 Jan 2020

2 - Leeds
2 - Bristol
1 - Durham
1 - Newcastle
0 - Online - text only
0 - Online with audio/video
-2 - Aberdeen
-2 - Belfast
-2 - Isle of Man

GW

Gregory Williams Sun 12 Jan 2020

1 - Online - text only
0 - Online with audio/video
0 - Bristol
-1 - Durham
-1 - Aberdeen
-1 - Newcastle
-1 - Leeds
-2 - Belfast
-2 - Isle of Man

TS

Tony Shield Mon 13 Jan 2020

2 - Bristol
2 - Isle of Man
2 - Leeds
2 - Aberdeen
2 - Durham
2 - Newcastle
1 - Belfast
-1 - Online with audio/video
-2 - Online - text only

Wherever is chosen could an additional agenda be created to make a weekend of it, to have discussion groups about mapping and technology issues. Workshops & survey opportunities.?? An agreed hotel e.g.Travelodge?

RW

Robert Whittaker Mon 13 Jan 2020

2 - Leeds
1 - Bristol
1 - Online with audio/video
1 - Durham
1 - Newcastle
-1 - Online - text only
-1 - Isle of Man
-2 - Aberdeen
-2 - Belfast

SL

Stuart Lowe Mon 13 Jan 2020

2 - Leeds
1 - Online - text only
-1 - Newcastle
-1 - Online with audio/video
-1 - Durham
-2 - Bristol
-2 - Belfast
-2 - Isle of Man
-2 - Aberdeen

BP

Brian Prangle Mon 13 Jan 2020

0 - Aberdeen
0 - Belfast
0 - Online - text only
0 - Online with audio/video
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Leeds
0 - Bristol

BP

Brian Prangle Mon 13 Jan 2020

2 - Leeds
2 - Bristol
1 - Durham
1 - Newcastle
-2 - Aberdeen
-2 - Belfast
-2 - Isle of Man
-2 - Online - text only
-2 - Online with audio/video

EB

Edward Bainton Mon 13 Jan 2020

0 - Aberdeen
0 - Belfast
0 - Online - text only
0 - Online with audio/video
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Leeds
0 - Bristol

EB

Edward Bainton Mon 13 Jan 2020

2 - Online with audio/video
1 - Leeds
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Bristol
0 - Belfast
0 - Aberdeen
-1 - Online - text only

EB

Edward Bainton Mon 13 Jan 2020

2 - Online with audio/video
1 - Leeds
-1 - Durham
-1 - Newcastle
-1 - Bristol
-1 - Online - text only
-2 - Isle of Man
-2 - Belfast
-2 - Aberdeen

N

Neil Fri 17 Jan 2020

0 - Aberdeen
0 - Belfast
0 - Online - text only
0 - Online with audio/video
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Leeds
0 - Bristol

GL

Gareth L Mon 20 Jan 2020

0 - Aberdeen
0 - Belfast
0 - Online - text only
0 - Online with audio/video
0 - Durham
0 - Newcastle
0 - Isle of Man
0 - Leeds
0 - Bristol

L

lakedistrict Sat 1 Feb 2020

1 - Durham
1 - Leeds
1 - Newcastle
0 - Online with audio/video
0 - Isle of Man
0 - Aberdeen
0 - Bristol
0 - Belfast
0 - Online - text only

L

Locator Sat 1 Feb 2020

0 - Durham
0 - Leeds
0 - Newcastle
-2 - Online with audio/video
-2 - Isle of Man
-2 - Aberdeen
-2 - Bristol
-2 - Belfast
-2 - Online - text only

JN

Jez Nicholson Sun 2 Feb 2020

2 - Leeds
1 - Bristol
1 - Durham
0 - Online with audio/video
0 - Aberdeen
0 - Newcastle
0 - Isle of Man
0 - Belfast
0 - Online - text only

S

SK53 Sun 12 Jan 2020

It may be worth contacting Simon Redding in Chesterfield. He is director of a social enterprise Monkey Park which has meeting space close to Chesterfield station. The East Midlands Group is extending it's range to include York & Leeds this year (in part because SomeoneElse is now Leeds based, but also because Sheffield links have grown) and we are planning a meeting in Leeds later in the year. For this reason I'd favour Leeds if possible.

GMD

With regards to Leeds we should talk to Chippy & the open data organisation that is based there (I'm likely to get names mixed up if I say them right now).

SL

Stuart Lowe Fri 17 Jan 2020

Hi. I work with data at the Open Data Institute Node in Leeds (ODI Leeds). We have an events space and I'm sure we would love to help. I'm not sure how big the AGM is expected to be but we often have events with 50-100 people. More info on the space at https://odileeds.org/services/events/

RW

Robert Whittaker Tue 4 Feb 2020

Is there any chance you could narrow down the date a bit, even if it's just two or three likely options? I'd like to attend, and it would be useful to know some possible dates as soon as possible to try to keep free from other commitments.

JN

Jez Nicholson started a time poll Tue 4 Feb 2020

When should we hold the AGM 2020? Closed Fri 14 Feb 2020

Outcome
by Jez Nicholson Tue 18 Feb 2020

We are looking at Sat 30 May, Sat 6 June, Sat 20 June, or Sat 27 June. Dependent on venue availability, and other unpredicted factors

The aim is to hold it in Leeds. We can't please everybody as it depends on a number of things....but please give us an idea when you can and cannot attend. These are Fridays, Saturdays in May and early June, plus Spring Bank Holiday Monday 25 May

JN
BP
T
GMD
L
RW
GL
R
TS
Total
Fri 1 May 2020, 12:00
 
 
 
 
 
 
 
 
 
2
Sat 2 May 2020, 12:00
 
 
 
 
 
 
 
 
 
4
Fri 8 May 2020, 12:00
 
 
 
 
 
 
 
 
 
3
Sat 9 May 2020, 12:00
 
 
 
 
 
 
 
 
 
4
Fri 15 May 2020, 12:00
 
 
 
 
 
 
 
 
 
3
Sat 16 May 2020, 12:00
 
 
 
 
 
 
 
 
 
5
Fri 22 May 2020, 12:00
 
 
 
 
 
 
 
 
 
0
Sat 23 May 2020, 12:00
 
 
 
 
 
 
 
 
 
2
Fri 29 May 2020, 12:00
 
 
 
 
 
 
 
 
 
2
Sat 30 May 2020, 12:00
 
 
 
 
 
 
 
 
 
5
Fri 5 Jun 2020, 12:00
 
 
 
 
 
 
 
 
 
3
Sat 6 Jun 2020, 12:00
 
 
 
 
 
 
 
 
 
5
Fri 12 Jun 2020, 12:00
 
 
 
 
 
 
 
 
 
3
Sat 13 Jun 2020, 12:00
 
 
 
 
 
 
 
 
 
5
Fri 19 Jun 2020, 12:00
 
 
 
 
 
 
 
 
 
2
Sat 20 Jun 2020, 12:00
 
 
 
 
 
 
 
 
 
5
Fri 26 Jun 2020, 12:00
 
 
 
 
 
 
 
 
 
3
Sat 27 Jun 2020, 12:00
 
 
 
 
 
 
 
 
 
6
R

RobJN Tue 4 Feb 2020

Sat 27 Jun 2020
Sat 20 Jun 2020
Sat 13 Jun 2020
Sat 6 Jun 2020
Sat 30 May 2020
Sat 23 May 2020
Sat 16 May 2020
Sat 9 May 2020
Sat 2 May 2020

I would struggle to make any of the Friday options. Why not offer the Sundays?

JN

Jez Nicholson Tue 4 Feb 2020

Sat 13 Jun 2020
Fri 12 Jun 2020
Sat 6 Jun 2020
Fri 5 Jun 2020
Sat 30 May 2020
Fri 29 May 2020
Sat 23 May 2020
Fri 22 May 2020
Sat 16 May 2020
Fri 15 May 2020
Sat 9 May 2020
Fri 8 May 2020
Sat 2 May 2020
Fri 1 May 2020

May 8 is Bank Holiday too. It takes me 4hrs on the train to get to Leeds, so afternoon only for me....

JN

Jez Nicholson Tue 4 Feb 2020

Sat 27 Jun 2020
Fri 26 Jun 2020
Sat 20 Jun 2020
Fri 19 Jun 2020
Sat 13 Jun 2020
Fri 12 Jun 2020
Sat 6 Jun 2020
Fri 5 Jun 2020
Sat 30 May 2020
Fri 29 May 2020
Sat 23 May 2020
Fri 22 May 2020
Sat 16 May 2020
Fri 15 May 2020
Sat 9 May 2020
Fri 8 May 2020
Sat 2 May 2020
Fri 1 May 2020

May 8 is Bank Holiday too. It takes me 4hrs on the train to get to Leeds, so afternoon only for me.... Thought Sundays may be harder for travel and venue, but add them if you disagree

T

trigpoint Tue 4 Feb 2020

Sat 27 Jun 2020
TS

Tony Shield Tue 4 Feb 2020

8 May

Friday

Early May bank holiday (VE day)

Moved from a Monday to a Friday

TS

Tony Shield Tue 4 Feb 2020

Sat 27 Jun 2020
Fri 26 Jun 2020
Sat 20 Jun 2020
Fri 19 Jun 2020
Sat 13 Jun 2020
Fri 12 Jun 2020
Sat 6 Jun 2020
Fri 5 Jun 2020
Sat 30 May 2020
Fri 29 May 2020
Sat 16 May 2020
Fri 15 May 2020
Sat 2 May 2020
Fri 1 May 2020

8 May

Friday

Early May bank holiday (VE day)

Moved from a Monday to a Friday

T

trigpoint Tue 4 Feb 2020

Sat 27 Jun 2020
Sat 20 Jun 2020
Sat 13 Jun 2020
Sat 6 Jun 2020
Sat 30 May 2020
Sat 23 May 2020
Sat 16 May 2020
Sat 9 May 2020
Fri 8 May 2020
Sat 2 May 2020

Fridays will mean taking holiday for I suspect most of us, except 8th May. Sundays suffer from poor train services so would mean longer journey times.

BP

Brian Prangle Tue 4 Feb 2020

BP

Brian Prangle Tue 4 Feb 2020

BP

Brian Prangle Tue 4 Feb 2020

T

trigpoint Sat 8 Feb 2020

Sat 27 Jun 2020
Sat 20 Jun 2020
Sat 13 Jun 2020
Sat 6 Jun 2020
Sat 30 May 2020
Sat 23 May 2020
Sat 16 May 2020
Sat 9 May 2020
Fri 8 May 2020

Fridays will mean taking holiday for I suspect most of us, except 8th May. Sundays suffer from poor train services so would mean longer journey times.

L

lakedistrict Sun 9 Feb 2020

Fridays might be OK, Saturdays probably better. Not sure on specific dates yet.

RW

Robert Whittaker Sun 9 Feb 2020

Sat 27 Jun 2020
Sat 20 Jun 2020
Sat 13 Jun 2020
Sat 6 Jun 2020
Sat 30 May 2020
Sat 16 May 2020
Sat 9 May 2020
Fri 8 May 2020
Sat 2 May 2020

GL

Gareth L Mon 10 Feb 2020

Sat 27 Jun 2020
Fri 26 Jun 2020
Sat 20 Jun 2020
Fri 19 Jun 2020
Sat 13 Jun 2020
Fri 12 Jun 2020
Sat 6 Jun 2020
Fri 5 Jun 2020
Sat 16 May 2020
Fri 15 May 2020
Sat 9 May 2020
Fri 8 May 2020

BP

Brian Prangle Tue 4 Feb 2020

I give up! I can't make May8,9,16 Jun 13

T

trigpoint Sat 15 Feb 2020

Can we make a decision. I and others are holding off planning other things.

R

RobJN Sun 16 Feb 2020

Hi @trigpoint - we need a volunteer to contact Stuart at ODI Leeds to check room availability on those dates that proved popular above (i.e. those days scoring 6+ if you manually add Brian's scoring in). June gives us more time to prepare than May so that would be my preference.

T

trigpoint Mon 17 Feb 2020

I agree on June, but based on Brian's comment I have chosen June 13th to lead a walk, so no longer available on that day.

RW

Robert Whittaker Tue 3 Mar 2020

Just wondering if there's been any progress on the dates here, as I'm looking to arrange other things around May/June now? Do we know if it will definitely be one of Sat 30 May, Sat 6 June, Sat 20 June, or Sat 27 June (as mentioned above)? Many thanks.

JN

Jez Nicholson Tue 3 Mar 2020

Hi Robert,

I am finalising a booking for Leeds on Saturday 27 June as we speak.

Format TBD. Suggestions for activities welcome. Combining with a guest group worked well for the last two years so that would be my starting point.

BP

Brian Prangle Sun 8 Mar 2020

Hi JezHave we signed a contract yet? The Quakers Friend Meeting House Leeds is about half the cost. Activity Item:quarterly program plan for teh next year

BP

Brian Prangle Tue 17 Mar 2020

Given that June may well be peak coronavirus epidemic in the UK. I think we should cancel our AGM as a physical event

TS

Tony Shield Tue 17 Mar 2020

I think Brian is right. A video conference will be suitable replacement - I have used Skype and Cisco for meetings - but I dont know the cost. Any other video conference solutions known by anyone? Free is best.

JN

Jez Nicholson Tue 17 Mar 2020

Totally agree. I have cancelled our booking with ODI Leeds and am now researching online events.

The AGM part is fairly straightforward, but what we decide to do as other activity is totally open.

The obvious choice is signing up some presenters. It has the benefit of being predictable, and people don't have to interact if they don't want to.

The other side could be some form of interactive discussion, or a simultaneous mapping activity, or a workshop. Takes more organisation, is less predictable, but could be more fun.... suggestions welcome...organisers even more so..

  • Jez
R

RobJN Sat 8 Aug 2020

It is clear that it is going to be a challenge to hold an in-person AGM this year. As such we will proceed with an online AGM. More details coming soon.