Loomio
Tue 23 Jun 2015 1:37PM

Global Coordination Update: Overview of OuiShare Teams

F Francesca Public Seen by 54

Hi everyone,

this is something I have meant to share with you a long time ago, but kept forgetting! In March, I made a first draft overview of all OuiShare "Teams", which could be seen as the equivalent to sociocratic "circles", to

  • give us an overview of all different types of activites that currently exist
  • identify people that take responsibility for thinking about specific subjects over longer periods of time
  • make it easier for people to join teams that interest them.

The idea for me was that this document can be used as a permanent reference for all Connectors regrouping all information about each team, including links to the tools they are using such as trello, slack etc.

The document is structured as follows:

  • Team type: Global, local and project teams
  • Team name: important - I've updated all team names on all channels so that they are now the same one all channels. That means: the name you see in this doc is the same name under which you will find it in the matching google drive, the trello board and slack channel.
  • Description
  • Team coordinators: people currently faciliating this team; most of them still need to be defined
  • Team members: this list is not complete
  • Created: add month and year the team was created
  • TR - SL - GD: indicates whether this team is using Trello, Slack and Google drive. If yes, you can see the direct link to the tool in the note.
  • Hangouts/ Meetings: here is where we could add when this team meets regularly, so that people who want to join can do this easily

I was thinking that to visualize this, it could make sense to add this list to Metamaps.

If we think it's a good idea, I would suggest that each time someone wants to create a new team, they have to add it in this list.

What do you think? Is this kind of overview useful? Please let me know your thoughts, so we can work further on this at the summit :).

M

Maud Tue 23 Jun 2015 4:32PM

I do think it is very useful thanks for this work! We should link it to the wiki I guess? and yess it would be great to visualize it in Metamaps, definitely

F

Francesca Tue 23 Jun 2015 5:16PM

thanks @maud1 ! Yes, the idea was definitely to put it on the wiki, once we agrees it's a good idea.

AC

Albert Cañigueral Thu 25 Jun 2015 7:14AM

Excellent!

  • This is ideal for someone "landing" on OuiShare to see where s/he could get involved. (together with slide #10 here - https://goo.gl/ZILwNs)
  • I would add a "funded" column .. as this is a typical question and should help people understand where money is being allocated.
  • There is a lack of local projects from local communities.. that should probably be a link to another sheet similar to this at local level
DU

Etienne Mon 20 Jul 2015 11:12PM

This is great and precious Fran.

Have you seen Glassfrog? Does some of you have tryed it?

It's not free, but it's the tool that Holacratic organisation use, developed by holacracy one.

It is the best help when you practice holacracy to get the backbone of your organisation visible by all.

It's clear, transparent and help to show :
- the purpose
- the missions
- the roles
- the accountabilities of roles
of the organisation and for each circle.

It goes with one strategic meeting every 3/6 month per circle, one governance meeting every 2 weeks and operational meeting every week for each circle... ;)

This is the ultimate tool to bring clarity and transparency on governance, see the example of the IGI organisation : https://glassfrog.holacracy.org/organizations/30

JI

Jocelyn Ibarra Thu 23 Jul 2015 10:12PM

Hello!
I really like the idea of knowing what is being worked on (rather/besides than only knowing who is is working on what), as means to support welcoming & guiding:
- If new peeps can see what's happening, they can get inspired to action more easily
- If we have a common place to point new peeps to, we can all make our part in doing welcoming and guiding :)

I'd also vote on picking a tool that helps us document + organize. The problem with spreadsheets being that they need to be updated separately from where the action (conversations, decisions) happen, and we do a bad job at updating spreadsheets... thus needing Fran to remind us to do so.

Perhaps a decision for governance teams?

EG

Elena Giroli Mon 10 Aug 2015 11:56AM

This is really useful! we started this excercise already in London but need to be updated:) I think that writing down a reference document is useful for the team itself, to understand better on the navigation and also for newcomers that want to start sailing:) @francesca you rocks as usual.. and i'm late as usual!:)sorry about that!

EB

Eugenio Battaglia Fri 11 Sep 2015 9:43AM

Great start! Thanks for this work. Yes, this is essential especially for newcomers or bumblebees, and agree that we might want to deploy more suited tools than spreadsheet. Anything to explore? I looked into Glassfrog as @etiennezoupic suggested, it looks very professional, maybe too much for now. I'll also look around and note to keep this discussion going. I personally think that a wiser and more specific use of Trello might be funnier and much easier to explore!